Admin+Meeting+-+August+18th

Administrators’ Meeting

August 18, 2011

__Ms. Moore__

Administrators need to work in unison to approve curriculum at one time instead of presenting to Board several times throughout the year.

All personnel are to act as professionals at meetings. You represent your school and district when you attend meetings whether you are in district or out of town. It has been reported that teachers are not acting professionally at meetings, they are talking among themselves instead of paying attention, do not stay on task, and are disrespectful to presenter. She will meet with principals and faculties to discuss this type of behavior.

Pam Andrews is requesting leave days. Please put out to faculty. (The form to donate leave days is in the office).

Corporal punishment must be administered in the presence of the principal. This is Board policy. If the principal is not at the school then whoever is in charge should have alternative methods of dealing with misbehavior.

__Mr. Marsh__

Reviewed district RtI plan. (Ms. Moore suggested he go to all schools to review plan at a faculty meeting.) He reminded principals that special education students can only be suspended for a total of 10 days during the school year, and only if the behavior **__is not__** related to their disability. (Thanks to our Mrs. Michelle Taylor for “taking the bull by the horns” and getting the district plan completed. Leaving in what is required by the state makes the plan a “bear” as it is, but had she not taken the proposed plan and made corrections, changed the wording, created tracking forms, and taken out testing that does not currently exist in the county it would have been impossible for us to comply with the requirements.)

CCES has received training in the use of Classworks. (They are no better off than we are after training because the teachers were put in as students and they cannot access the program to set up their classes). Hopefully, training can be set up for all schools.

FYI – Classworks is a web-based program similar to Skills Tutor, only providing more information for remediation. Teachers will be able to print reports showing exactly what level of mastery the student has reached. It is a progressive program and the student must master the prerequisite skills before moving to the next level. According to the RtI plan each student must be allowed access to Classworks 45-minutes per week for math and reading. Students will be able to access the program from home.

Mr. Marsh discussed LeadAL for principals and Central Office personnel. We are still under PEPE system. Mrs. Johnson asked who would assign the reviewer. Ms. Moore stated she makes assignments. At this time Mr. Edwards and Mr. Marsh are trained to evaluate administrators. She signs off on all evaluations.

Fire Drills CCHS April/May CCES April/May SCES current SCHS May

There was a lengthy discussion about special education teachers and documentation. Special education teachers are to turn in lesson plans. Special education teachers who are responsible for completing AAAs are required to document extended standards in their plans. Special education teachers are responsible for teaching the extended standards to students on AAA, not the classroom teacher.

__Mr. Dubose__

Students and teachers **__must__** quit walking between school buses. He has instructed the drivers to pull up as close to the bumper in front of them as they can; however, teachers and students are still walking between the buses. This is against State law and we can be fined.

(I can only assume someone has reported this conduct to him. I’m sure it is not happening at SCES because students have no reason to be in the parking lot after school, and teachers are to be on the job prior to the buses arriving and are not allowed to leave until after the buses have left).

Teachers and students are responsible for making sure buses are clean after a field trip.

Teacher in charge of field trip should give the driver the pre-trip inspection form before field trip. There is a law that this form must be on the bus. If the driver is stopped he/she will be ticketed if the form is not available for inspection. Upon completion of the trip this same teacher should take the completed form to Mrs. Williams who will send the original to payroll and a copy to the transportation department.

It is a State law that buses cannot sit and idle on campus (due to exhaust fumes). Students should be ready when buses arrive so buses sit no longer than it takes to load students.

__Mr. Edwards__

We are required to furnish a book to a student for their current grade level. (I think this is referring to parents who requests a book on a lower level be sent home for their use in working with their kids.) We are not required to let students take books home. Books are a resource. With limitations due to budget cuts you may only be able to have a classroom set of books, not one per student. We will be in compliance with the requirement that a student be furnished a book because they will have one for classroom use.

Please follow board policy in collecting fines.

Make sure that attendance reports and F&R reports match.

Need F&R lunch applications. Income and number of household members must match. After applications are processed a letter is sent to the parent. No one knows the student’s lunch status. All students have a key # used for meals so no one can tell how they pay for their lunch. CNP is able to electronically identify some students and automatically place on F&R lunch. This is computerized throughDRC-direct certification (food stamps, TFNA). Review application for errors before submitting.

All schools have four workers in the cafeteria. He has received concerns but “it is what it is”.

We are required to provide water free of charge to students in the lunchroom. He is working on this. It will not be bottled water.

Gatorade Zero can be purchased to sell to students at snack.

MediaCenterReports – weekly AR and circulation reports are to be submitted by librarian.

Art Grant – all purchase orders + copy of email from ALSDE approving use of funds must be in C.O. by August 31, 2011.

Each child in the school is supposed to get a handbook. It does not matter if there are multi-family members attending the school.

__Ms. Moore__

Detached duties are to be submitted no later than five days in advance of travel; the earlier the better. If you know now that you will need a detached duty in six months, go ahead and submit one. If you do not have a detached duty, do not go. If you go you will be charged leave as we are to assume you are off on your own time.

__Mrs. Davis__

Grady will be at SCES each Tuesday. Teachers will be given access to Big Web to enter their own technology tickets. (This information has been placed on the home page of iNOW. Click Big Web and it will take you to the site.

[] User name: sces teacher Password: password

Schools will be given authority to reset passwords and unblock websites.

Use your **__choctawk12.org__** address. It was mentioned that several emails have been sent to the Central office with addresses that are inappropriate for professional use.

SCES 6th graders will take the technology pre-assessment on September 14th. Homeroom teachers will assist Mrs. Davis. __Fee Money__ You will receive approximately $130 in fee money this year. Combine money to make large purchases (i.e., paper, ink, laminating paper). Spend wisely. The money will not be available before October 1st. When you combine money you need to all sign the purchase order on the teacher signature line.

(Be aware that revenue is down again this year and there is a real possibility that we will have proration again. We have been informed that we cannot spend large amounts of federal dollars on classroom materials – paper, ink, pencils, etc., because in the absence of federal funds we would still have to have these materials. That is called supplanting and we could get in big trouble.)

__Mrs. Johnson__

Be sure that you have a COS for every subject you teach on hand.

Counselors will be required to schedule group counseling weekly and document on schedule.

ARI will be back in the elementary schools this year.

Mrs. Johnson stated that we all need to show respect for each other. It is detrimental to the school system when teachers are out in public talking about other teachers, their school, and administrators.

Ms. Moore added that you need to be careful when forwarding emails because if you keep forwarding the same email, as it grows, there may be something on the email you do not want the receiving individual to see.

School libraries should be ready to open on Monday. She has already heard from one librarian who states the students are asking “when they get to go to the liberry” (intentional misspelling).

Mrs. Johnson further stated that everyone needs to follow their chain of command. Teachers are not to contact the C.O. without going through their principal.

Next meeting has been scheduled for September 8, 2011.